Access Control and Attendance Tracking

Manage Access with IMS (Identity Management System)

A software solution designed to manage personnel presence within restricted areas
Thanks to the experience gained in the access control field, we have dedicated significant time and resources to developing a unique integrated system capable of managing all phases related to personnel access to restricted areas and attendance tracking.

The IMS system for access control management and attendance tracking covers, inter alia, all activities ranging from document management to the issuance of access authorizations, from statistical analysis of access data to the generation of related timesheets, as well as the graphic design of ID badges and their printing and encoding using magnetic stripes, smart cards, or RFID cards.

From a technical standpoint, IMS is an information system consisting of a web based application that enables the digitalization of the access control procedure within a Major Hazard industrial site.

The system may include the supply and management of reading hardware devices, such as terminals with magnetic, RFID, or biometric technologies, as well as the management of the documentation required for access, attached in electronic format and integrated with the relevant authorization workflows. The system interfaces with existing corporate tools and allows optimization of activities related to access control and attendance tracking.

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Features of IMS

  • Provides detailed information on all authorized personnel, including employees and external contractors, as well as vehicles present on site
  • Allows external users from contractor companies to access the system and upload their respective workers and vehicles, technical documents with related attachments, and define specific attributes for the relevant site or work area
  • Includes a control functionality that performs automatic checks on defined conditions, for example verifying whether a specific date has exceeded a ninety day threshold or other predefined parameters
  • Uses views or White and Black Lists to interface with other systems
  • Requires the upload of mandatory documents in electronic format in order to proceed
  • Manages access authorization workflows across one or more restricted areas, including nested areas, for personnel employees and contractors and vehicles, interfacing with other systems and hardware when required
  • Enhances dynamic and parameter based workflows to authorize personnel and vehicles to access different levels and validation steps
  • Performs updated checks on authorized personnel for both the parent company and contractors
  • Sends automatic emails and notifications to print access badges or to inform users about document expiration
  • Allows graphic badge design, printing, and encoding of badges magnetic stripes, smart cards, RFID cards, etc.

The Benefits of the IMS System

Why Choose It?

Time Reduction

Significant reduction in the time required to issue an authorized badge minus 40 percent

Documentation Savings

Reduction in document production and workflow processing activities minus 80 percent

Enhanced Safety

Overall reduction in incidents and improvement of safety standards

  • Immediate notification and update of authorized employees and contractors
  • IMS provides statistical analysis of the authorized population at a specific date and time and generates the related timesheets
  • Interface with SafeWork and other Enterprise applications
  • Immediate verification of worker and company requirements and functional information for access, including associated work permit rights, required training, corporate eligibility and qualifications, etc.
  • Optional: Management of Emergency and Gathering Areas with gates equipped with hands free opening systems for evacuation
  • Simulated emergency service

Services & Architecture IMS

  • On site Help Desk and workplace training for end users
  • Staff training and change management
  • Project management and support in preparing the access control procedure
  • Periodic evaluation of the access processing workflow
  • Statistics and Big Data analysis on access activities
  • User friendly solution
  • SaaS availability Software As A Service with Web interface
  • Oracle environment to ensure data and database protection
  • Support service for access control documentation management handled by on site personnel
  • Badge printing and encoding RFID or magnetic
  • Access and attendance tracking in connection with third party hardware or directly with internal hardware
  • Interface with existing corporate systems as required
  • The system may include the supply of dedicated reading hardware terminals based on variable technologies such as magnetic, RFID, biometric, etc.
  • Following authorization checks, if IMS is interfaced with existing access control devices, the software generates a White List containing all badges authorized for entry