Reduce Risks with Digital Work Permits

SafeWork

A software solution for the management and issuance of work permits

Eliminate risks related to human error and the interpretative limitations of traditional paper based documentation
The software also provides the option to print hard copies for the Work Executor, integrate documents from other information systems, track worker presence within the area, and monitor the physical location and georeferencing of activities through a graphical dashboard, enabling more effective management of potential emergencies.

Restoration Work Permit

To carry out a job, it may be necessary to proceed through the creation of a temporary supporting structure, such as scaffolding, and the procedure requires the issuance of two complementary work permits.

SafeWork enables the automation of the issuance procedure for this second restoration work permit.

SafeWork

SafeWork is an application developed by the GIS Software Development Unit for the management of work permits within industrial facilities subject to Major Hazard regulations.

The objective is to eliminate risks related to human error and the interpretative limitations of paper based documentation, thereby ensuring higher standards of efficiency and safety within plants.

SafeWork, in use since 2003 in several petrochemical facilities in Italy, has over the years incorporated advanced tools dedicated to the electronic management of digital or biometric signatures, enabling more effective archiving of permits within the system.

Features of SafeWork Software (SWK)

  • Provides detailed information on all maintenance and work activities carried out within the site
  • Through Smart Networks IoT, SWK can provide real time data on preliminary conditions and work requirements related to the Work Permit
  • Clearly identifies, replicates, and manages all phases, data, and procedures related to Work Permits PdL. In particular, SafeWork faithfully reproduces the Work Permit procedure, workflow, and templates already in use at a specific site. It is also possible to print Work Permits and certificates generated by the software
  • Improves compliance with IT and safety standards. The system is designed for the entry, processing including automatic processing, and storage of reliable data. It issues alerts for the issuer and allows the printing of technical attachments of the Work Permit for the authorized user executor
  • Validates digital or biometric signatures of Work Permits, enabling monitoring and digital archiving of PdL
  • Provides a control panel dashboard with reliable reports on Work Permits, work activities, workforce monitoring, and space management
  • SafeWork interfaces with other digital systems as required, such as ERP and SAP, ECM, maintenance management systems, plant management systems, training management, access control, employee and manager databases, monitoring systems, etc.
  • Enhances the evaluation and processing of interference risks Clash Analysis and coordination of ongoing activities. For each type of work, the system can also automatically suggest the safety precautions to be adopted

The Benefits of SafeWork Software

Why Choose It?

Reduction in Issuance Time

Significant reduction in the time required to issue a Work Permit minus 30 percent, translating into thousands of working hours saved

Error Elimination

Elimination of risks arising from written or graphical misunderstandings minus 100 percent

Incident Reduction

Overall reduction in incidents and improvement of safety standards

  • Real Time Data on Work Permits
  • Significant reduction of interference risks Clash Analysis and coordination of ongoing activities
  • Significant reduction of risks related to human error in the completion and drafting of Work Permits minus 80 percent
  • Improved conditions for obtaining insurance coverage lower insurance premiums
  • Immediate verification of worker and company requirements and functional information for access, including associated Work Permit rights, required training, corporate eligibility and qualifications, etc.

Services & Architecture of the SafeWork System

  • On site Help Desk and workplace training for end users
  • Staff training and change management
  • Project management and support in preparing the Work Permit procedure
  • Periodic evaluation of the Work Permit processing workflow
  • Statistics and Big Data analysis on Work Permits
  • User friendly solution
  • Web based interface built in HTML5 and CSS3
  • Oracle environment to ensure data and database protection
  • Integration with SAP, OSI PI, and other systems as required
  • Operates in Cloud
  • Optional geo localization of plant equipment for enhanced graphical representation of Work Permits and assets
  • SafeWork can be developed and deployed either as In House Software built on a local application server or as Software as a Service SaaS licensed on a subscription basis and centrally hosted
For all the above reasons, SafeWork should be considered not only a powerful safety information system, but also a comprehensive management tool for coordinating work activities and potential emergencies within the industrial site.